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Users and User Management / Adding Users

To create a user account in MAGIQ Documents, you must be one of the following:

  • System Administrator (sysadmin).
  • Library Manager.
  • Member of the [User Managers] or the [Administrator] system global user group.

Please note that Library managers may only create local users.

Note

Usernames cannot be changed by users. Only the System Administrator or a User Manager can change usernames. No one, including the System Administrator, can see your password. Pick a password that will be difficult to guess, but easy for you to remember. If you forget your password, click on the "Forgot Password" link or contact your System Administrator for a new password.

To manually create a user

  • Navigate on the MAGIQ Documents Control Panel.
  • Click Manage Users. This will display a window with the existing users.

  • Click New located in left side bar. The "New User" pop-up will display, enter the below information.

    Username - Name used to log in to MAGIQ Documents i.e. Karen or kbarton.

    First name - First name of user.

    Last name - Surname of user.

    E-mail - Email address of user.

    User Status - Choose from enabled, disabled.

    User Type - Choose from Author or Read-Only user (user can only read documents, i.e. Auditors).

    Authentication type - Indicates how the user is authenticated. MAGIQ Document users are authenticated by Domain, Single Sign On or Native usernames and passwords.

    NATIVE - a MAGIQ Documents configured username and password.

    MAGIQ - This is being used for MAGIQ Cloud environments, or Domain Name / Council Name - on premise (domain name) or for single sign on (windows username and password).

    When set to NATIVE you can change your password in this section. The other parameters have been defined by, and may only be edited, by the System Administrator.

    Password - Required if using NATIVE as the authentication type.

    To change your password, click Change Password button in the general section. You will be prompted for your new password twice to confirm that you have entered the new password correctly and consistently.

    Confirm Password - Re-enter password entered above.

Note

Password policy settings may be in place and are displayed at the bottom of the screen.

To create a user via the LDAP (Lightweight Directory Access Protocol) service.

Users can be created automatically from the Windows Active Directory.
Users who have been added in this manner will have the authentication type as Council Name and the Username and password will match the user's Windows logon.

Note

Please see the installation notes for more information.

See also