Release Notes / v8.9.0.0 (Oct 2023)

(Core v8.7.127)

Enhancements

• Remove Basic Authentication.

  Microsoft are discontinuing the use of Basic Authentication as it no longer supports security features such as multi factor authentication. With the removal of basic authentication, it allows users to authenticate using office 365 (Azure AD).

  When Micosoft Office is upgraded, users will see the below message when editing documents via 'Edit' in the action drop down menu.

  "Future versions of Microsoft office will block access to "https://{URL}//dav/{folder structure}/" because the sources uses a sign-in method that may be insecure" or "The file has been blocked because the sources uses a sign-in method that may be insecure".

  With the removal of basic authentication, when editing documents via 'Edit' (webDAV) in the action drop down menu, a user will not be prompted for their username and password as the authentication ticket is provided inside the document path. The document will open in edit mode.
  
  

• Editing Office Documents.

  Editing office documents uses a setting in the web.config called "OfficeEditExpirationTimeOffsetInHours". 48 hours is the default setting while editing documents. Sessions automatically extends for another 48 hours if the user continues to editing and saving the document.
  
  

• Document Warehouse (WH) Storage Structure.

  With customers moving to the Cloud, or to new servers the current WH structure was making it very difficult for backups to be done quickly due to the volume of folders and documents.

  The new structure change reduces the number of folders/subfolders making it significantly flatter compared to the current version.

Warning

Warehouse structure conversion may take several hours depending on the number of documents in the warehouse. During the conversion process, some documents will be offline and inaccessible.

• dtSearch:

  • New web service upgrade.
  • Search Speed - With the change in the WH structure, this provides some search speed improvements.
  • Instant Indexing with dtSearch - For customers using dtSearch search, indexing was happening every hour. An IIS add-in can now be installed to cater for documents to be indexed instantly.
    
    

• User Synchronisation to MAGIQ Authorisation (Cloud customers only).

  Creating users was a two-step process. An IIS add-in is used to synchronise the new users to MAGIQ Auth.
  
  

• WebDAV Sessions/Map Network Drive:

  • A WebDAV session is used to create a network drive, the default expiration for the session is 30 Days which is based on a new web.config entry of "DavExpirationTimeOffsetInDays".

  Refer to webDAV Sessions for more information.
  
  

• New Database Tables:

  • DOCABSTRACTS - Refers to document abstracts with a character limit of 4000.
  • DOCINSTRUCTIONS - Refers to version instructions with a character limit of 4000.
  • DOCDESC - Refers to document descriptions with a character limit of 4000. (The document description is still being saved to the xml file in the warehouse).

Fixes

• Editing document properties and pressing enter key refreshes the form without saving changed values.
• A cut-off date cannot be set for a folder that contains document shortcuts.
• A user group cannot be deleted if the group is a member of the search page.
• Document properties - 500 error when clicking 'click here to see the security change audit log'.

Foundation

(v8.9.0.0)

• Updated contact information.

Navigator

Enhancement

• When editing a document, saving happens "automatically", however, it is not until you return to view mode that a new version is created.

  In prior versions, there were a couple of save icons which users found confusing as to which one was to be used.

Workbench

Fixes

• Unable to register a document with 0kb.
• Display custom property set from Folder (Zendesk #14076).
• Error when a mandatory custom property set has not been entered.
• Folder selection:
  • Choosing 'Show All' displays nothing. 'Show All' has been removed. (Zendesk #26182)
  • Hidden or archived libraries no longer display. (Zendesk #26182)
  • Search Tab – Search for option of 'Description' does not return results.
• Retention Schedule - Button (3 dots) to view schedule details has been removed. This is due to the change in how screens are being opened in frames.

In-Tray

Fixes

• Edit Document – Accommodate removal of basic authentication.
• Tool tip for priority flag not showing.
• Viewing document description instead of task instruction.
  • A document that has a workflow assigned, 'step 1' will display in the viewing pane.
  • A document that has a task assigned, 'Step 0' will display in the viewing pane.