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Email Scanner

MAGIQ Documents E-mail scanner is a tool that is designed to monitor multiple E-mail accounts hosted at any POP3 server. The e-mails sent to these accounts are automatically pulled into designated MAGIQ Documents folders for storage and distribution.

Even non-MAGIQ Documents users can send e-mails to these monitored e-mail accounts and have their e-mails automatically appear in MAGIQ Documents. The e-mail attachments are also stored in emails. MAGIQ Documents is capable of indexing the attachments so when users search for a content phrase, MAGIQ Documents will be able to return e-mail documents in the search results.

E-mail Scanner Usage Scenarios and Examples

Configure E-mail Scanner to watch all e-mails to the sales@acme.com e-mail account

  • All e-mails are routed to an MAGIQ Documents folder.
  • Sales personnel are setup as subscribers to the folder.
  • All personnel are notified of the incoming e-mail through the subscription mechanism.

Configure E-mail Scanner to watch all e-mails to the invoice@acme.com e-mail account

  • All invoices are routed to the incoming invoices folder.
  • An Accounts Payable clerks is notified of the incoming invoice.
  • The clerk submits the invoice to an invoice approval workflow.

Configure E-mail Scanner to watch all e-mails to the help@acme.com e-mail account

  • Help requests sent via e-mails are routed to an MAGIQ Documents folder.
  • Each help request is routed to workflows.

For more information on how this tool can be setup and implemented, please refer E-mail Scanner guide.