Reporting / Cloud / Standard Reports

A list of the standard reports provided to you by MAGIQ Documents are:

Document Reports

Document Expirations Lists documents that have expired.

Document Owned by a Deleted User Documents that are owned by a user who has been deleted.

Document Register Documents registered including workflow information.

Document Register (All) Stats by Department Total number of documents registered per department. Department is determined by the Users Metadata custom property set.

Document Register (All) Stats by User Total number of documents registered per user.

Document Register (email) Stats by Department Total number of emails registered per department. Department is determined by the Users Metadata custom property set.

Document Register (email) Stats by User Total number of emails registered per user.

Document Resubmits Users who have resubmitted documents.

Document Totals for Financial Year Total number of documents registered in the financial year by user.

Document Totals for Financial Year by Dept Total number of documents registered in the financial year by department. Department is determined by the Users Metadata custom property set.

Document Totals for Year Total number of documents registered per year by user.

Document Totals for Year by Department Total number of documents registered per year by department. Department is determined by the Users Metadata custom property set.

Document Totals per Folder Total number of documents per folder.

Document Type Stats Total number of documents registered per document type.

Document Type Stats by Department Total number of documents registered per document type by department.

Document Type Stats by Library Total number of documents registered per document type by library.

Document Type Stats by User Total number of documents registered per document type by user.

Document Unpublished Unpublished documents.

Task Reports

Completed Task Timeframes Tasks that have been completed and how long they took to be completed.

Task and Workflow Stats Total number of tasks each user has received with how many are pending/overdue, completed late and completed on time.

Task and Workflow Stats by Department Total number of tasks each department has received with how many are pending/overdue, completed late and completed on time.

Task User Totals Total tasks by user.

Task Overdue Overdue tasks by user (action officer).

Task Overdue by Department Overdue tasks by department.

Tasks Redirected Tasks for the redirected officer.

Retention and Disposal Reports

Retention – Document Retentions Documents that have a disposal schedules applied. This is to assist with the disposal of documents.

Retention – Document Cut Offs Documents which have been cut off.

Retention – Documents Frozen Lists documents where the retention has been frozen.

Retention – Documents Ready for Transfer Documents ready to be transferred to another or an external location.

Retention – Documents Transferred Documents which has been transferred to another or an external location.

Retention – Folder Retentions Folders where schedules have been applied.

Retention – Folders Frozen Folders which has been frozen.

Retention – Folders with no Schedules Folders which do not have any schedules applied.